Registration FAQs

Yes, we will continue to use the lottery system for future seasons.

Yes, you are welcome to enter the lottery for as many desired competitions as you would like.

If your team is selected, the team member who entered the lottery will receive an email confirming your status.

Teams registered on the waitlist will be sequentially assigned a team number starting with the next number after the last team on the “Registered Teams” list. That number will then be the vehicle number if the team advances to the “Registered Teams” list. Teams are to use this number with all required submissions. If you do not know this number, visit your competition Registered Teams page and find your team on the list.     

You can start affiliating team members at any time to your team's registration on your competition website. Remember, we send regular important news updates so the sooner team members are affiliated, the sooner they begin receiving information. Team members can only be affiliated to one team so if your university is fielding two vehicles be sure to affiliate yourself to the team you will be competing with onsite at competition. Affiliating allows members access to personalized confirmation letters and participation certificates. Remember, you will have to Affiliate on http://www.sae.org as well as your competition website. See here for further instructions.

Yes, that requirement has not changed, to ensure you are a current student member, navigate to www.sae.org and login to check your membership status. If you do not have an active student membership, please follow the instructions at the bottom of the page here. All team members are required to have a current membership by the time the Fast Track Roster is due.

Please be advised that NO REFUNDS will be given if your team withdraws from a competition. We do ask that teams withdrawing provide us with notice at least five weeks in advance, or sooner. Your team will have two options, you can reach out to us directly or you can click the “Request Withdraw” button on your Competition Dashboard.             

If you add your team to any of the SAE waitlists and register for any of the other events, registration fees WILL NOT be transferable. We will also not transfer teams or registration fees between competitions. If your team has the option to become active on the registered team list for a separate competition, you will be required to pay a second registration fee and vice versa.         

The best way to watch the progress is to check the Teams List page regularly. As teams move off the waitlist (either by accepting a spot, not responding within 24 hours, or by declining a spot), teams will disappear ahead of you. This is good for you. The top team is the next in line to be offered a spot. Also, remember that no number of phone calls or emails to us will increase your chances. You will have 24 hours to accept or reject the position and an additional 2 business days hours to complete registration payment. 

Four weeks out from the competition, we will close the Registered Teams list. No more waitlist teams will be offered spots even if teams withdrawal. Waitlist teams will be notified by email that the Teams List has closed.

Yes! All teams, registered or waitlisted, will be required to meet all report deadlines for document submissions at the time they are due. Failure to meet any required deadline within the late period window will result in removal from the waitlist.

There are two things you can do to check all of the boxes. The first is making sure you respond within 24 hours if an offer is made to your team. We will pass over your team and offer it to the next team in line if you do not reply to our offer within 24 hours. Also, REMEMBER TO SUBMIT YOUR DOCUMENTS. This is critical. For more details, check out our Understanding the Cancellation Process page.

Sometimes it’s just not feasible for a team to build without knowing they’re going to compete. Should your team decide to withdraw OR to be taken off the waitlist for any competition, please reach out to us as soon as possible. You can request a withdrawal by clicking the “Request Withdraw” button, or by submitting a ticket here. The teams below you on the waitlist will appreciate it.

Please be advised that if your team chooses to build, you accept full responsibility that you are building at your own risk. There is no assurance your team will be pulled from the waitlist onto the “Teams List” list to compete.